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Terms and Conditions: Mind, Brain, Computation and Technology Training Program (fall 2019 and earlier)

This page applies to student who joined the Mind, Brain, Computation and Technology program in fall 2019 and earlier. For those who joined the program after 2019, visit our updated terms and conditions.

Funding

Travel funds

All Mind, Brain, Computation and Technology graduate student trainees in good standing are entitled to travel funds for their first three years in the training program. Trainees may receive up to $1,500 per year to be used for approved travel directly related to their research or research training, such as scientific meetings or similar events. Funds awarded for a year may only be applied to travel conducted that fiscal year (between September 1 and the following August 31).

All trainees must receive prior approval for their travel from both their primary mentor (who must fill out a Student Certification form), and from the Mind, Brain, Computation and Technology program manager. 

Trainees traveling to a scientific meeting are strongly encouraged to present either a talk (preferred) or a poster, as this is an important part of their scientific training. Students who are not planning to present must include a justification when they request prior approval from the program manager.

To receive approval from the training program manager, email mbct-center@stanford.edu with:

  1. Your Student Certification form, completed and signed by your primary mentor,

  2. The event and location that you are traveling to,

  3. The dates of your travel,

  4. A two- to three-sentence explanation of the purpose of your travel, specifically relating it to the Mind, Brain, Computation and Technology training program, and

  5. Either confirmation that you will be presenting a poster or talk, or an explanation of why you are not planning to do so.

Please note: Stanford now requires graduate students to use Stanford Travel for their travel booking. Learn more.

Trainees are generally reimbursed for their approved travel after they return. However, if paying out of pocket would be a financial burden, please email mbct-center@stanford.edu in advance so that we may help, preferably at least six weeks ahead of your travel dates.

Immediately after returning from their pre-approved travel, students should complete the Travel Expense form, and, for international travel, the Currency Conversion form, and email both, along with any required receipts and documentation, to mbct-center@stanford.edu.

Forms and resources

 Student Certification Form

PDF icon Travel Expense Form

File Foreign Currency Converter

Mind, Brain, Computation and Technology logos

Research funds

Graduate student trainees in good standing who were admitted to the Mind, Brain, Computation and Technology training program before 2018 are entitled to up to $3,000 for needs associated with research and research training, which could include attendance at a course or workshop, books, a computer and/or equipment or expense funds to cover items required for a co-mentored research project.  If you intend to use your research funds to purchase a computer, you are strongly encouraged to do so before the end of your second year in the program.

Trainees must receive prior approval from the training program manager for purchases, and all equipment purchased with these funds belongs to the university.

To receive prior approval for training program manager, email mbct-center@stanford.edu with:

  1. A description of the purchase or expense, and

  2. A two- to three-sentence description of the purpose of your expenditure, specifically relating it to the Mind, Brain, Computation and Technology training program.

To receive reimbursement for approved research expenditures, email receipts to mbct-center@stanford.edu.

If you have already completed your third year as a Mind, Brain, Computation and Technology trainee and have not already used your research funds, you will have 6 months, until the end of the day on February 28, 2019, to submit a request to do so.

Research funds are not available for trainees admitted after 2017.


Engagement

An important goal of the Mind, Brain, Computation and Technology training program is that its students develop strong collaboration, leadership, and community engagement skills. Trainees are expected to be engaged and contributing members of the community, to attend center seminars and the annual trainee meeting, to present their work to the community, and to take an active role in assisting with ongoing center events, or in developing new ways to strengthen and enrich the community.


Program standing

To remain in good standing, all Mind, Brain, Computation and Technology graduate student trainees are required to submit an annual progress report that demonstrates their commitment to the training and research goals of the program. Each progress report will be reviewed by a faculty member on the graduate student training committee.