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Terms and Conditions: NeuroTech Training Program

Trainee responsibilities

Trainees are required to participate in all elements of the NeuroTech program, including courses and workshops. In addition, trainees are expected to be contributing members of the NeuroTech community, to attend seminars, donor events and trainee meetings, to present their work to the community, and to take an active role to assist ongoing program and community development.
 
Trainees may be members of any Stanford laboratory, however their primary research focus must be in neurotechnology — developing or applying cutting-edge technology to produce an advance in experimental neuroscience. Should the focus of your primary research change so that it is not longer in neurotechnology, you must contact mbct-center@stanford.edu.
 
To remain a trainee in good standing, all NeuroTech trainees are required to submit an annual progress report that demonstrates their commitment to the training and research goals of the program. Each progress report will be reviewed by a faculty member on the trainee oversight committee. Progress reports are due mid-summer starting after the first year; you will receive information about how to submit your progress report from the training program coordinator in early summer. 

NSF Acknowledgement and Disclaimer

NeuroTech trainees are expected to acknowledge the National Science Foundation as a source of support in any presentations or publications related to their work during the training program period using the following language: “This material is based upon work supported by the National Science Foundation under Grant No. 1828993.” NSF support also must be orally acknowledged during all news media interviews, including popular media such as radio, television and news magazines.
 
Any material published based on work conducted during the training program (including web pages), except scientific articles or papers appearing in scientific, technical or professional journals, must also contain the following disclaimer: "Any opinions, findings, and conclusions or recommendations expressed in this material are those of the author(s) and do not necessarily reflect the views of the National Science Foundation."

Funding

Travel award

NeuroTech trainees are awarded up to $4,500 in travel reimbursement for approved travel directly related to their research or research training, such as scientific meetings or similar events. These funds may only be applied to travel conducted during the award period of their traineeship, and may only be used so long as they remain a trainee in good standing.
 
To use travel funds, trainees must receive prior approval from both their primary mentor (who must fill out a Student Certification form), and from the NeuroTech program manager, Elise Kleeman. 
 
Trainees traveling to a scientific meeting are strongly encouraged to present either a talk (preferred) or a poster, as this is an important part of their scientific training. Students who are not planning to present must include a justification when they request prior approval.
 
To receive prior approval from the training program manager, email mbct-center@stanford.edu with:
  1. Your Student Certification form, completed and signed by your primary mentor,
  2. The event and location that you are traveling to,
  3. The dates of your travel,
  4. A two- to three-sentence explanation of the purpose of your travel, specifically relating it to the NeuroTech training program, and
  5. Either confirmation that you will be presenting a talk or poster, or an explanation of why you are not planning to do so.
For NeuroTech travel, please keep in mind that all airfare must comply with the Fly America Act and that no alcohol is permitted for reimbursement.
 
Immediately after returning from pre-approved travel, students should complete the Travel Expense form, and, for international travel, the Currency Conversion form, and email both, along with any required receipts and documentation, to mbct-center@stanford.edu
 

Research award

NeuroTech trainees are awarded up to $3,000 for needs associated with research and research training, which could include attendance at a course or workshop, books (excluding textbooks for courses), a computer and/or materials or expense funds related to your co-mentored research project. Trainees who intend to use their research funds to purchase a computer, must do so before the end of their first year in the program. Research funds may only be used during the award period of their traineeship, and may only be used so long as they remain a trainee in good standing.
 
Trainees must receive prior approval from the training program manager, Elise Kleeman, for purchases, and all equipment purchased with these funds belongs to the university.
 
To receive prior approval from the training program manager, email mbct-center@stanford.edu with:
  1. A description of the purchase or expense, and
  2. A two- to three-sentence description of the purpose of your expenditure, specifically relating it to the NeuroTech training program.
To receive reimbursement for approved research expenditures, email receipts to mbct-center@stanford.edu.

Fellowship

In addition to the NeuroTech research and travel awards received by all trainees in the NeuroTech program, the program offers up to three fellowships (covering two years of full financial support, including tuition, fees and stipend) each year to its trainees. Because these fellowships are funded by the National Science Foundation, they are only available to U.S. citizens, nationals and permanent residents.
 
Recipients of the NeuroTech fellowship must inform the NeuroTech program of any other fellowships received during the tenure of the NeuroTech award, which may result in adjustment of the financial terms of the award. There is no specific work requirement with the NeuroTech fellowship beyond the program requirements, and recipients' sole obligation is to make satisfactory progress toward their doctoral degree.