Administrative Services Administrator 2 – 4112 - Grade J
The Wu Tsai Neurosciences Institute aims to unlock the mysteries of the brain and behavior through (1) cultivating a cross-disciplinary community of researchers focused on neuroscience questions and applications, (2) funding team-based research projects in NeuroDiscovery, NeuroEngineering and NeuroHealth, and (3) creating neuroscience community labs with infrastructure and essential scientific expertise to further neuroscience research at Stanford University.
Lead and manage Wu Tsai Neurosciences Institute programs or functions under minimal supervision. The Project Manager reports to the Director for Planning and Operations. The Project Manager is responsible for Wu Tsai Neuro’s community-building programs, including (but not limited to) the seminar series, symposia, biennial retreat, and faculty searches. The Project Manager is also responsible for institute research grant application, selection, and post-award processes. This position is an excellent opportunity for a PhD in neuroscience or a related scientific discipline seeking a career in administration of programs that enhance neuroscience research.
- Lead the planning and execute operations for programs or functions that have significant business, regulatory and/or technical challenges requiring subject matter expertise. Ensure key deliverables are met on time and on budget.
- Evaluate programs or functions, policies and procedures. Identify issues, and develop alternative solutions which may include changes to programs, policies and procedures.
- Review and analyze trends to advise and develop recommendations to achieve or modify the goals of the program or function.
- Represent the program or function within the department, unit or school. Work directly with faculty committees and other key stakeholders to develop and deliver institute programs. Commit resources and provide information and/or training. Represent the program or function at the university level and/or to external/internal stakeholders and constituencies.
- Manage and contribute to the development of outreach strategy that may include relationship development, communications and compliance. Compose and deliver timely, accurate and professional program communications via email, website, print and other media.
- May develop and/or oversee budgets; manage finances including monitoring, analyzing, forecasting, and reporting.
- Assess training needs and may develop associated training.
- May direct and/or supervise staff.
* - Other duties may also be assigned
Minimum Education and Experience Required
- Bachelor’s degree and five years of relevant experience, or combination of education and relevant experience. PhD in neuroscience or a related scientific field preferred.
Knowledge, Skills and Abilities
- Demonstrated ability to establish priorities, manage shifting priorities, and handle numerous time-sensitive projects with multiple deadlines.
- Ability to accomplish goals working through formal and informal channels, with diplomacy and tactfulness.
- Demonstrated creativity, problem solving, critical analysis, initiative, judgment and decision-making skills.
- Demonstrated ability to develop and meet budget goals.
- Demonstrated solid planning and organizational skills. Demonstrated prior event planning experience.
- Demonstrated experience working independently and as part of a team.
- Excellent interpersonal, written and oral communication skills.
- Strong relevant subject matter knowledge (neuroscience or related field).
- Ability to direct the work of others.
Certifications and Licenses
Knowledge, Skills and Abilities:
- Excellent oral, written, and analytical skills, exhibiting fluency in area of specialization.
- Strong organizational skills and attention to detail.
- Basic knowledge of managing budgets and developing financial plans.
- Ability to develop program partnerships and funding sources.
- Ability to oversee and direct staff.
Preferred Knowledge, Skills and Abilities:
- Grant writing experience desirable, familiarly with training grants and multi-investigator grants highly desirable.
- Advanced skills in use of databases and spreadsheet preparation to organize projects and financial information.
- Constantly perform desk-based computer tasks.
- Frequently stand/walk, sitting, grasp lightly/fine manipulation.
- Occasionally use a telephone.
- Rarely lift/carry/push/pull objects that weigh 11-20 pounds.
* - The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.
- Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
- Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
- Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu.
* A background check will be required for all final candidates.
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.