Contents
Requesting pre-approval
Any use of your Wu Tsai Neurosciences Postdoctoral Scholar Awards discretionary research funds (including both the Interdisciplinary and Brain Resilience tracks) requires pre-approval from the Training and Fellowships Program Coordinator Zulema Garibo. Any purchases or travel arrangements made prior to seeking institute approval may not be funded.
Purchases
Please submit a business justification for the purchase using the format: Who, What, When, Where, and Why to Zulema Garibo. Include in this justification how your research will benefit from the purchase.
Travel
The Wu Tsai Neurosciences Institute strongly encourages postdoctoral scholars to make oral and poster presentations at scientific meetings. You must have your PI's approval to attend the conference before you request institute approval. To request institute approval, please submit a travel request to Zulema Garibo that includes a business justification in the format: Who, What, When, Where, Why. In this justification, please include how the travel will benefit your research project and specify if you will give an oral or poster presentation. Trainees are generally reimbursed for their approved travel after they return. However, if paying out of pocket would be a financial burden, please contact your department administrator to request an advance, preferably at least six weeks before your travel dates.
Once your use of discretionary funds for travel is approved, please note that all faculty, staff, postdoctoral scholars and students are required to use Stanford Travel when booking airfare, hotels or rental cars for university-sponsored travel. A complete description of the policies and exceptions can be found on the Fingate Travel Policies page.
Purchasing & reimbursement
Purchases
- Use Stanford’s SmartMart portal to purchase equipment. Your Department administrator can assist you with this if needed; please contact Zulema Garibo for your PTA.
- Use your department PCard. After the purchase is made, your department administrator can use an institute-provided PTA to complete the PCard transaction. Please have them contact Zulema Garibo for your PTA.
- Use cash or personal credit card. All reimbursements should be processed through your department using an unrestricted account. Once the transaction has been fully processed and approved, your department administrator should email Zulema Garibo a reimbursement report, so that the Wu Tsai Neurosciences Institute Finance team can track the expenses.
Travel
Stanford now requires postdocs to use Stanford Travel for their travel booking. Learn more about Stanford Travel here. Upon returning from the trip, please request your registration and travel reimbursement through your department using your unique PTA. Your backup documentation should include an agenda of the conference and confirmation of your attendance and presentation.
Contact
Should you have any questions regarding your finances, travel and purchase pre-approval and funds-use inquiries, please contact Zulema Garibo, Training & Fellowships Program Coordinator.
